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Employee Handbook

Human Resource Policy

Section 1: Organization of the Library

  • 1.1 The Board
  • 1.2 Executive Director
  • 1.3 Chief Fiscal Officer
  • 1.4 Human Resources Manager
  • 1.5 Chain of Command

Section 2: Employment

  • 2.1 At-Will
  • 2.2 Equal Employment Opportunities
  • 2.3 Americans with Disabilities Act
  • 2.4 Hiring
  • 2.5 Nepotism
  • 2.6 Background Checks
  • 2.7 Performance Evaluations & Merit Raises
  • 2.8 Corrective Action
  • 2.9 Grievances
  • 2.10 Separation of Employment
  • 2.11 Human Resource Records
  • 2.12 Secondary Employment & Conflicts of Interest
  • 2.13 Reasonable Accommodations for Pregnant Workers

Section 3: Hours & Wages

  • 3.1 Types of Positions & Flex-Time
  • 3.2 Student Internships & Practicums
  • 3.3 Job Classifications & Descriptions
  • 3.4 Payroll
  • 3.4.1 Timekeeping
  • 3.4.2 Direct Deposit

Section 4: Employee Benefits

  • 4.1 Insurance
  • 4.2 FMLA
  • 4.3 Nursing Mothers
  • 4.4 Types of Leave
    • 4.4.1 Vacation
    • 4.4.2 Sick
    • 4.4.3 Personal
    • 4.4.4 Wellness
    • 4.4.5 Administrative
  • 4.5 Holidays
  • 4.6 Emergency Closings
  • 4.7 Civic Engagement
    • 4.7.1 Jury Duty
    • 4.7.2 Volunteering
    • 4.7.3 Election Poll Judges
  • 4.8 Meal & Breaks
  • 4.9 Telecommuting
  • 4.10 Borrowing Privileges
  • 4.11 Mileage & Travel
  • 4.12 Professional Memberships, Conferences & Certifications
  • 4.13 Continuing Education
  • 4.14 Tuition Reimbursement
  • 4.15 Gifts

Section 5: Employee Conduct

  • 5.1 Ethics
  • 5.2 Political Activity
  • 5.3 Attendance
  • 5.4 Personal Appearance
  • 5.5 Safety & Reporting Workplace Incidents
  • 5.6 Weapons
  • 5.7 Drug & Alcohol Free Workplace
  • 5.8 Anti-Discrimination & Anti-Harassment
  • 5.9 Workplace Violence
  • 5.10 Email
  • 5.11 Cell Phone Usage & Personal Calls
  • 5.12 Social Media Acceptable Use

Public Service Policy

Section 1: Operations

  • 1.1 Service Area & Governance
  • 1.2 Public Service Hours
  • 1.3 Emergency Closings
  • 1.4 Staff in Charge
  • 1.5 Media Relations
  • 1.6 Meeting Rooms
  • 1.7 Display & Distribution of Non-Library Materials
  • 1.8 Art Exhibit Policy
  • 1.9 Gifts
  • 1.10 Surplus Equipment
  • 1.11 Adult Volunteers

Section 2: Materials Selection

  • 2.1 Definitions
  • 2.2 Statement of Policy
  • 2.3 Criteria for Selection
  • 2.4 Local Authors
  • 2.5 Local History & Genealogy
  • 2.6 Collection Maintenance
  • 2.7 Request for Reconsideration

Section 3: Circulation of Library Materials

  • 3.1 Cardholder Registration
    • 3.1.1 Issuing Library Cards
    • 3.1.2 Issuing Library Cards to Minors
    • 3.1.3 Special Card Types
  • 3.2 Lost or Stolen Library Cards
  • 3.3 Borrowing Limits
  • 3.4 Requesting Material from Other Libraries
  • 3.5 Fines & Fees
    • 3.5.1 Fines
    • 3.5.2 Fees
  • 3.6 Lost, Stolen, or Damaged Library Materials

Section 4: Information Services

Section 5: Outreach Services

  • 5.1 Library Access at Home
  • 5.2 Institutional Services
  • 5.3 Book Lockers
  • 5.4 Outreach Programs
  • 5.5 Library Bookmobile
    • 5.5.1 Operation
    • 5.5.2 Weather & Geographical Considerations

Section 6: Library Programs

  • 6.1 What is a Library Program?
    • 6.1.1 Attending Library Programs
    • 6.1.2 Program Selection & Scheduling
    • 6.1.3 Partnerships & Performers
    • 6.1.4 Miscellaneous

Section 7: Technology

  • 7.1 Internet Access
  • 7.2 Digital Presence
    • 7.2.1 Website
    • 7.2.2 Social Media
  • 7.3 Equipment for Public Use within the Library
    • 7.3.1 Eligibility
    • 7.3.2 Usage Limits & Fees
    • 7.3.3 Responsibilities
  • 7.4 Printing & Related Services
  • 7.5 Filming and Photography

Section 8: Patron Conduct

  • 8.1 Patron Code of Conduct
  • 8.2 Eviction
    • 8.2.1 Procedure
    • 8.2.2 Eviction Guidelines
    • 8.2.3 Rights of Redress
  • 8.3 Solicitation
  • 8.4 Tobacco Free
  • 8.5 Unattended Minors
  • 8.6 Video Surveillance

Section 9: Public Access to Library Records

  • 9.1 Public Records
  • 9.2 Confidentiality

Administrative Policy

Section 1: Procurement

  • 1.1 Board Approval
  • 1.2 Quotations for Prices
  • 1.3 Credit Cards

Section 2: Sponsorship & Donor Recognition

  • Sponsorship & Donor Recognition Statement
  • Sponsorship & Donor Recognition Guidelines

Section 3: Pandemic Response Plan

  • Purpose of Plan
  • Preparedness Planning Team
  • Plan Implementation Topics
  • Hygiene
  • Staffing & Services
  • Communication
  • Recovery

Section 4: Records Retention Schedule

Section 5: Investments

Section 6: Meals & Gifts for Library Staff & Trustees

Section 7: Patron Prizes & Awards

Section 8: Mobile Telephones

  • Library-Provided Cell Phones
  • Allowance for Cellular Phones

Section 9: Use of Library-Owned Vehicles or Personal Vehicles on Library Business

  • Qualifications for Operating Personal or Library Vehicles on Library Business
  • Motor Vehicle Record Guidelines
  • Operator Compliance
  • Personal Vehicle Use & Insurance
  • Mileage & Travel Reimbursement
  • Reporting Accidents

Section 10: Credit Card Responsibility & Use

  • Conditions of Use
  • Safekeeping
  • Unauthorized Use
  • No Right to Credit Card
  • Personal Responsibility
  • Policy

Section 11: Budgetary Level of Control Policy

Section 12: Fixed Assets

  • Records of fixed assets shall include:Building List
    • Asset Inventory
    • Data Processing Software List
    • Non-Circulating Valuable Artwork List
    • Library Materials List
  • Disposal of Assets

Section 13: Key & Access Card Release