November 9, 2022

In person at the Northside Branch

at 4:30 p.m. with an open house immediately following to celebrate the new outdoor spaces, the location's 25th anniversary, and Burton Stevenon's 150th birthday!

• November Agenda
• November Director's Report
• October 2022 Board Meeting Minutes
• October 2022 Financial Report
• October 2022 Appropriations
• October 2022 Library Statistics/IMPACT
• Budget Committee Report--2023 budget discussion
• Budgetary Level of Control Policy
• TABLED UNTIL DECMEBER:  OPERS resolution
• TABLED UNTIL DECEMBER:  Vehicle Policy
• Annex renovation design work
• Michelle Duncan resume

November 7, 2002

Budget Committee Meeting

at 3:30 p.m., Annex Room D

• 2023 Temporary Budget Summary of Changes
• 2023 Temporary Appropriations

October 3, 2022

Buildings Committee

In person or via Zoom

at 4:30 p.m.

Landscape updates:

• Northside
• Kingston
• Annex

Connector Building:

• Annex Renovations
• KBA
• Johson-Laux
• Sewer Line Project

Other projects:

• Main HVAC Replacement
• Tree Commission Plantings along Paint St.
• Annex Window Replacement
• Book Lockers (current and more)
  • Massieville
  • Adelphi

Branch/location Evaluations and Long-range Planning

• Huntington
• Richmond Dale
• Mt. Logan

July 13, 2022

In person, Annex Room A

• Swear in Lori Graves
• July Pre-minutes
• July 13th Agenda
• Director's Report
• June 2022 Board Meeting Minutes
• June 2022 Financial Report
• Appropriation Status 06/30/2022
• June 2022 Library Statistics
• Landscape project legal fees
• Accept lowest bid for Annex landscaping project
• Ratify HVAC at Richmond Dale as an emergency
• Accept Ruby’s resignation
• Transfer Trey Hitchens from PT Clerk to FT Outreach Clerk
• Hire Northside part-time clerk
• Update sections 3 through 4 of HR Policies

No August Meeting! Next regular meeting is Wednesday, September 14.

June 8, 2022

Hybrid:  In Annex Room E or via Zoom

• May 2022 Board Meeting Minutes
• June agenda
• May 2022 Financial Report
• May 2022 Library Statistics
• Transfer for audit
• Aspire month-to-month
• Staffing:
  • Personnel Committee report
    • Pay Bands
    • Communications & Marketing Manager job description
    • Updated Outreach Assistant job description
    • Outreach Clerk job description
    • Summer-only part-time clerk
  • Accept Sarah Goodman’s resignation, effective May 27
  • Accept Debbie Nunizato’s retirement, effective August 1
  • Promote Sandy Grigsby, Main/branch assistant, effective June 5
  • Hire Jennifer Coffill, Main/Mt. Logan clerk, effective June 27
  • Hire Hannah Knisley, South Salem clerk, effective June 13
  • Hire Philip Chappelear, Main clerk, effective June 13
  • Hire Hannah Kessler, Main temporary clerk, effective June 13
• Landscaping update:
  • Bid Public Notice and documents (running June 5 and 7 in the Gazette)
  • Resolution to allow the Chief Fiscal Officer to open bids for the Main Annex Landscape Project
• Ohio Plan Insurance Renewal
• Cyber Insurance

June 6, 2022, 4:30 p.m.

Personnel Committee Meeting

In person in the Annex or Zoom

• Pay Bands
• Job Descriptions

May 11, 2022

In Annex Room A

• Pre-minutes
• May 11th Agenda
• April 2022 Board Meeting Minutes
• April 2022 Library Statistics
• May Director's Report
• April 2022 Financial Report
• Approve $22,960 contract with M & M Fabricating for new handrails at Frankfort
• Approve $9,125 contract with ProCon for concrete work at Kingston
• Main Library Site Improvement/Landscape update and Cost Estimates
• Accept Luann Smith’s retirement, effective 7/1
• Public Services Policy
• Credit Card Policy Update
• Filming & Photography Policy
• Update the name of the Emergency Response Plan

April 13, 2022

Hybrid:  In Annex Room A or Zoom

• Pre-minutes
• April 13th Agenda
• March 2022 Board Meeting Minutes
• March 2022 Library Statistics
• March 2022 Financial Report
• April Director's Report
• Accept Arissa Adam’s resignation, effective 3/25
• Accept Sid Cory’s resignation, effective 3/29
• Accept Marita Perry’s retirement, effective 7/1
• Hire Shannon Barton, South Salem Clerk, effective 3/22
• Hire Eric Mills, Facilities Assistant, effective 3/28
• Hire Kimberly Wagner, Main Clerk, effective 3/29
• Hire and accept resignation of Romaine Pollchik, Mt. Logan/Main Clerk, effective 4/4 through April 10
• Hire Cassie Moore, Mt. Logan Clerk, effective 4/12
• Accept $1500 from State Library/LSTA Bookworm grant
• update Public Service Policies (DRAFT)
• Approve lighting quote for Main and Northside
• Approve window replacements for the Annex
• Board appointment / Sherri’s resignation

March 9, 2022

Hybrid: In Annex Room D or Zoom

• Pre-minutes
• March 9th Agenda
• February 2022 Board Meeting Minutes
• February 2022 Library Statistics
• Old business:
• HR Handbook updates (revised 3/1/2022)
  • Handbook Summary of Changes
  • HR Policy Final
• ratify paying part-timers for President’s Day hours
• Personnel:
  • hire Sid Cory, MTL/Main Clerk, effective 2/28
  • move Michelle Kerns from PT Bainbridge Clerk to FT TP Clerk, effective 3/7
  • accept Kelsey Brown’s resignation, effective 3/3
  • move Sheena Brown from FT Youth Services Clerk to PT Enrichment Clerk
  • hire Rachel Lemaster, Paxton Clerk. effective 3/3
• Fiscal Officer:
  • Approve amended certificate
  • Approve Permanent Appropriations
  • Approve commercial acccounts for Lowes and Sherwin Williams
  • Approve mowing and landscape maintenance contract
  • Approve selling snow plow
  • Approve Main Landscaping Bid Recommendation Main Library Full

February 9, 2022

In Annex Room A, masks required

• January 2022 Board Meeting Minutes
• January Financial Report
• January 2022 Library Statistics
• February Director's Report
• Responding to book challenges (see https://www.ala.org/tools/challengesupport/respond)
• Personnel Committee Report
  • Handbook Summary of Changes (updated of 2/7/2022)
  • HR Personnel Policy Final (complete handbook)
  • Accept resignation of Morgan Alexander, effective January 28
  • Approve Maintenance Assistant Position
  • Approve re-hiring a temporary Youth Services Clerk for Bookworm programming
• ASPIRE lease non-renewal
• Resolution recognizing Fran DeWine
• Budget Committee meeting schedule request

Tuesday, January 25, 5 P.M.

Personnel Committee Meeting

In Annex Room D, masks required

• Review updated policies
• Review updated job descriptions
• Review state-wide salary survey and CRCPL pay bands
• Director Evaluation Form and Fiscal Officer Evaluation Form

January 12, 2022

Organizational & Records Commission

In Annex Room B, masks required

• Oath for Tamra Lowe
• Appoint Cassie Stout, Chief Fiscal Officer, and Wendy Payne, Deputy Fiscal Officer
• Director's Report January 2022
• December 2021 Board Meeting Minutes
• December 2021 Financial Report
• December 2021 Library Statistics
• Hire Scott Arnett, Facilities Manager, effective January 11, 2022
• Approve a promotion
• Landscape RFQ Recommendations
• Motor Vehicle Insurance Policy Motor Vehicle 5 12
• Approve Comfort Systems HVAC controls proposal for Frankfort, Richmond Dale and Bainbridge

Records Commission Meeting

• Affirm Records Policy
• Affirm Records Retention Schedule Final 1/7/2022